Every Business Needs Its Phone System

Every person is different from the other and so is his or her need. Similarly, the type of phone system that a business needs is very specific. No business can survive without a phone system whether it is a small or a large one. It is as the lifeline, which keeps the business in working mode. At office, phone system is a significant tool without which it is not possible. Since it is so crucial, understanding what kind of phone system your business needs is important. Some good firms that set-up phone system in Calgary provides systems that is suitable for each sort of business. Whether it is a huge or small enterprise, all of them use telephone system to communicate with their clients, customers, or partners.

Phone structure is as significant as a building’s structure. It is the main linking solution for any company. It aids to carry several successful transactions for business. Before getting one for your office, it would be good to know about the options so that you can pick the one that suits you best.

Short brief about different phone systems:

• Key-less phone system: This is the most basic option available in the market of Calgary for businesses.   Enterprises with 10 or lesser number of employees can function efficiently with this system. This phone system does not require any sort of installation and it provides all the basic functionality required by most of the small businesses. It saves a lot of money too.

• Key phone system: KSU can provide basic functionalities to business with 5 to 40 employees. It supports the entire telephone system but is incompatible to add any advance phone system with the existing one.

• Private Box System: PBX provides many features. Both the advance and the basic PBX system are powered via a central cabinet. If your office has 40 or more employees, it would be well suited for you. It is compatible and can be reconfigured with other technologies used in the office.

• VoIP system: This is the newest offering of technology to communication system. This system increases the range of area it covered for communication (improper sentence construction). It uses internet connection to send phone calls rather than the traditional phone system. Enterprise with geographically separated offices is well suited for it.

Now, that you are aware of different phone systems in Calgary, it would be a lot easier to pick the one that is most beneficial for you.   

Tie All the Loose Ends together

Do you know the right ‘Cable Guy’ to fix your office network woes? At least for now, we are not talking about Jim Carey and his famous movie. Unlike that movie’s character, this cable guy won’t make life complicated for you. Rather it will help you put the right communication network that your business needs. Also, it will remove your eyesore caused by the tangled wires and cables all around the office space.

The wiring and cabling work could look messy and untidy if not in the right hands. Too much involvement of yours in this matter will take your focus away from the core business. Also, there are various questions that need to be answered. Whether you have your office in Calgary or in any other place in the world, installing structured voice and data cabling is the answer to your network issues. 

Now, you may ask what are the questions we just talked about? There are quite a few actually. Are the cables risers or plenum rated? What are the compatible jacks and other devices needed for connectivity? How to comply with the local building norms including seismic regulations? Is there enough space for routing the cables and keep organized? Do you honestly feel that you can get all these answers? May be you can, but is it worth going all these hassles when you can have a professional hand to take care of it? 

You can look for a service provider which specializes on Cat 5, 5e, 6 used in structured cabling to transmit voice and data signals. These transmissions are used to establish connectivity with the office computers, printers, scanners etc. Does not matter whether you need to use a single cable for the network, or expand it with the increased office space, efficient way of cabling is a must. Your service consultant should know the standards, issues related to compatibility and the right design for a flawless network. Your cable guy will get all these jobs done for you!

5 Things you should oversee to get rid of the Spaghetti Tangles at Office

Last week, while browsing internet, just stumbled upon an image of the largest disaster recovery center in the US, located in Houston, Texas. A young woman showed working on her laptop, and in front of her there was a large number of network cables hanging from the wall just like spaghetti noodles. It looked extremely untidy and messy. Hats off to the young lady as she was still able to focus on her work, which could have been difficult for others.

Network Cabling for voice and data communication can be cumbersome, unless you get a professional hand to take care of it. Such network is used for establishing connectivity with various network devices such as desktop/laptop, printers, scanners etc. in an organization. There are different types of high-quality Network Cables available, such as Cat 5, Cat 5e, Cat 6 Cabling and many others. If you have a business in Calgary, there are some leading cables installing companies available.

The following factors are important to have a tidy and efficient network cabling at your office:

1. Use Category 5 or 6 cables made of high-quality solid copper wires.
2. These cables need to be used as per size, requirement of voice/data transmission and complexities of the network in an organization. It will save the cost of unnecessary cable length and after the installation the office looks clean and tidy.
3. Cat 5, 5e or 6 cables must have equally high-quality equipment such as patch panels, sockets and fly-leads to provide a true Category 5 or 6 connectivity.
4. Getting a proper certified test results post installation is very important. If any defect remains at the time of installation, the cost of fixing the technical glitch could be significantly high.
5. Make sure that a single cable is used for both voice and data. Separate cabling is not required for this purpose since it increases the complexity of maintenance, cost and makes the office space look messy.

So, you need not rush while selecting the most suitable network cabling service provider for your business. Just carry an extensive research and select a reliable service provider that will take complete responsibility of the end-to-end installation process.

How to Bring Down Noises at Office and Increase Productivity

Do you often get distracted by persistent noise due to continuous discussions, conversations, casual hallway talks at your office? If yes, then this could be the right time for you to find its solution since your employees may find it quite distracting as well. This issue is becoming more intense due to less office space and increasing workstation densities which are part of the ‘Hot Desking’ policy where employees work in shifts. If you are looking for an effective solution, then opting for a Sound Masking system is the right one for you. This advanced system is very much available in Calgary, where some leading companies in information technology solutions are the service providers. 

The technology of masking noise is actually done through an alternative soothing sound which is also called ‘White Noise’ or ‘Ambient Noise’. This system has been designed to lessen the speech noise distractions on the office floors, in the conference rooms, training rooms, medical rooms etc. It results in increased concentration, speech privacy, more productivity, accuracy, and employee satisfaction. At the normal offices, the walls do not usually go beyond the ceiling line, and thus the noises remain confined within the office space. Noise masking technique diffuses the noises that come from different directions. Noise masking is different from the External Noise Control. The sound/noise masking technique does not eliminate the background noise or external noise. Rather, it masks or reduces the already existing noise in a certain area.

Following are some statistics by The Data Entry Management Association, which portrays the important of sound masking:

• Statistics show that employee productivity can go down by up to 40% due to noise and distractions.
• The noise disturbances can significantly affect the data entry work. Study shows that data entry errors can increase up to 38% because the noises at office.
• Office noise aggravates stress, mental fatigue, and burn-out among the employees. These lead to low business turnover.

To eliminate the problems mentioned above, you can hire a premium service provider that will take care of this issue and help your business thrive without further obstacles.

Effective Sound Masking for a great work ambience

An increased level of noise at the workplaces has become a norm these days while keeping up with the hectic work schedule. Often, it turns out to be an irritant and works as a matter of distraction. To resolve this issue, Sound Masking technology is being used which significantly masks the external noise or any undesired noise with another soothing sound. Sound Masking is not the same as External Noise Control. The difference between these two is that Sound Masking does not eliminate the background noise or external noise. Rather, it masks or brings down the noise that already exists in a specific area.

There are numerous advantages that Sound Masking offers. They are mentioned below:

• Creates a comfortable work environment by reducing unwanted noise, which in turn also reduces stress level.
• Significantly reduces distractions in the work area and increases productivity.
• It provides more privacy on the shop floor or in the work area through VoiceArrest system which distributes the background noise evenly throughout the work floor.
• There is more privacy while people interact with one another at the workplace by keeping the sound decibel at the moderate level.
• Sound Masking diffuses sounds that come from different directions and reduces disturbances.
• This technology is not at all an expensive proposition and suitable for even organizations with budget constraints.
• The various types of Sound Masking Systems are available such as ‘In Plenum’, ‘Open Ceilings’, ‘Direct Field’, for ‘Raised Floors’ which can be used as per the user requirement.

This technology is getting more advanced through extensive research and experiments. Especially, there is plethora of Sound Masking service providers in Calgary. In this city, there is a competitive market for advanced Sound Masking services, and some leading companies provide high-quality Sound Masking technology service, and striving continuously through further innovation. In the near future, more value additions are expected in this thriving domain.

Importance of installing communication network for your business

Structured Network Cabling for voice and data communication is the backbone of any business communication network these days. It is used for establishing connectivity with various network devices such as computers, printers, scanners in an organization. The different types of Network Cables are Cat 3 Cabling, Cat 5 Cabling, Cat 5e Cabling, Cat 6 Cabling, Cat 6e Cabling, Coaxial cable, Twisted Pair cable and Optical fiber cable, which are used as per the size, voice & data transmission requirement and intricacies of the network.

The following key factors could be helpful if you want to avail network cabling service:

• Existing network infrastructure is an important factor to decide upon the most suitable network cables. For example, the existing network environment could be suitable for Twisted Pair cable or faster Optical cable.
• Current requirement of bandwidth needs to be assessed accurately. It depends on the size of the network and the frequency of voice and data transmission. A relatively smaller or medium-size organization needs lower bandwidth whereas a bigger organization needs much higher bandwidth for its larger network.
• Proper testing of cables after installation is a must. If any flaw remains during the installation, the cost of rectifying the glitch could be manifold.
• There is no need not use separate cabling for voice and data since it will complexity for maintenance and the cost that comes along with it.
• Considering the bandwidth requirement for future is another important factor. It will help to save the future cost and time substantially.

If you are based in Calgary, selecting the best network cabling service provider for your business could be confusing since there are options aplenty. For hiring and incorporating network cabling – voice and data in Calgary, it is recommend to carefully select a trusted service provider, which will provide high-quality communication network solution to your business.

Using Voice Over IP System for your business

Virtual communications through telephone, internet, voiceover via broadband etc. have become a necessity for flawless business operation. In this context, Voiceover IP or VoIP methodology has a very important role to play. With the use of this system, an organization can efficiently manage all the day-to-day communication requirements through connecting multiple computers, printers and scanners on shared basis. 

VoIP methodology is also used in the overtly popular and proficient communications such as Internet Telephony which comprise communication services like voice calling, SMS, fax, and voice messaging. Besides, it is an integral method for using Broadband Telephony, Voiceover Broadband (VoBB), IP communications, and broadband phone service. Basically, there are two methods of using the VoIP method – transmission through a circuit-based system and an IP packet-based transmission.

Following are the advantages of installing VoIP:

• It enables the portability of phone with uninterrupted communication
• VoIP uses LAN based system or wiring voice calls and data, hence there is no need for multiple wiring.
• Another great advantage of VoIP is that it enables remote communication through virtual interface.
• Various multimedia communications are possible through VoIP.
• It can easily be integrated with various applications such as email services, web browser, instant messenger, social networks etc.
• There is no limited territory for communication through VoIP since its communications are virtual.
• This method is highly cost-effective compared to the conventional telecommunications systems in terms of infrastructure costs.

To get the benefits of VoIP, it needs to be installed first. If you live or work in Calgary, there are numerous options available due to its wide usage in that city. Though while selecting the best VoIP system installer in Calgary, it is recommended to look for the companies who provide premium services. This decision will largely affect the efficiency of your various business communications.